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GJACC Rental Request

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Gary J. Arthur Community Center Rental Request Form

First Name
Last Name
Renter's Date of Birth
Email Address
Organization/ Business name
Address
City
State
Zipcode
Cell Phone Number
Alternate Phone Number
Number of expected guests
Have you rented a space at the Gary J. Arthur Community Center Before
Room Preference (If you are requesting more than one room, list them in the "Event Description" section)
Rental Event Description:
Rental date requested
Alternative date requested
Rental start time requested (including set up time)
Rental end time (including clean up time)
How did you hear about rental opportunities at this center
Rental Information

Audio Visual Equipment Resources are available for an additional $40 per day charge. Projector, Screen, LED TV, and various wireless microphones as speakers are available. Hourly Rental Fees Rentals are granted in one hour increments, with a minimum of two hours unless otherwise specified. Fees include basic table/ chair setup; however, additional fees may be applied based on the nature of the rental. In order to qualify for the Non-Profit rate, an organization is required to submit a 501c3 form with their rental request. Form will not be accepted after a reservation is made. Additional Rental Fees/Special Requests Rentals requiring additional Community Center staff members or taking place during non-operating hours will be assessed accordingly. Party Packages Let us host your next occasion to create a memorable experience. Packages offer a variety of themes to decorate your party room. All party packages include table cloths, a center piece, plates, napkins, cups and eating utensils for 20 guests, fees applied for additional guests. Party times are scheduled depending on room availability. For more information about packages options or to request a party package visit Party Package Flier. Security Deposit A security deposit is required at the time the rental reservation is made. The security deposit will be refunded after the event provided there are no violations of the Rental Agreement. At the conclusion of the rental, a walk through will be performed with the organizer. Rental Agreement Full payment of the rental fee is due within one (1) month of the event in order to finalize the Rental Agreement. If request is made with less than one (1) month before the event, full payment is due at the time of reservation. The Rental Agreement outlines the rental terms, policies, procedures, and fees. For larger events that require a significant payment, scheduled payments may be arranged with the Community Center Director. General Setup & Cleanup Your rental reservation must include your setup and cleanup time. The organizer is responsible for removal of all decorations and trash. The Gary J. Arthur Community Center will provide general setup of all rental events; however, if the setup or breakdown requires additional staff to be scheduled, the rental organizer will be responsible for the cost. The organizer is required to be on site during the rental. If additional equipment is needed for the rental event (tables, chairs, audio-visual, etc.) the rental organizer is responsible for making arrangements for rental of these items once they have been approved by facility management. Cancellations Written notice of cancellation is due at least 30 days prior to the event. Additional notice may be required for larger events, as determined by the rental coordinator. If reservation is canceled more than 30 days before event, a 20% administration fee will be retained. If the event is canceled less than 30 days prior to the event, the security deposit and rental fee will be retained. Inclement Weather Policy If the Gary J. Arthur Community Center closes due to inclement weather (i.e. snow, ice), you will be completely refunded or we will make every effort to reschedule your event.

Acknowledgment

PLEASE NOTE: This is just a request form. A Gary J. Arthur Community Center, Recreation and Parks staff member will contact you within 2 business days after checking availability. Submission of this request form confirms that applicant has read and understood the policies and procedures outlined in the Facility Rental Guide. 501C3 form required for Non-Profit Organizations seeking non-profit fee rates.

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